Registrations

REGISTRATIONS FOR ONLINE PARTICIPATION HAVE BEEN EXTENDED UNTIL APRIL 8TH! Kindly note that immediate payment by credit card is required after March 25th.

CLICK HERE TO REGISTER!

To all Authors: the date foreseen for informing you on the abstracts selection process and the acceptance as poster or oral presentation has been moved to Monday 28 February. Accordingly, the deadline for the early bird registration has been postponed to Friday 4th march, COB.

Live participation will be possible upon availability, once the Venue capacity will be reached, registration fee for online conference will be available. It will be possible to change your registration from online to live attendance only, subjected to availability of seats for in presence participation. The change will require to settle the fee difference and to contact the Organising Secretariat ohejp2022@mvcongressi.it .

 

REGISTRATION FEES are in Euro; VAT rate calculated on the basis of the current taxation upon payment settlement.

REGISTRATION FEES (VAT 22% deducted AT PRESENT RATE)
CATEGORIES EARLY BIRD

extended Until 04/03/2022                   

 LATE BIRD        

Until 20/03/2022

LIVE Registration DELEGATE* € 245 early (€ 300 VAT incl. ) € 327 late (€ 400 VAT incl. )
LIVE Registration STUDENT** € 163 early (€ 200 VAT incl. ) € 245 late (€ 300 VAT incl. )
ONLINE Registration Virtual Delegate*** € 163 early (€ 200 VAT incl. ) – After March the 1st
Social Dinner (for participants and accompanying) € 60,00 (VAT included) – upon availability

*The registration fee includes access to the full scientific programme onsite and online, coffee breaks and lunch breaks as per programme, welcome reception. The Social Dinner is not included.
** Students including PhD students

***The registration fee virtual attendance only includes access to the virtual congress platform, in which the session will be live streamed. It will be possible to ask questions to the speakers.

CONFIRMATION

The participation in the Congress will be confirmed ONLY if the registration fee has been paid.

Delegates registering within the EARLY BIRD REGISTRATIONS deadline shall pay for their registration within the deadline above mentioned. After that date the LATE registration fee will be applied to all unpaid registrations. No exception will be made.

TERMS OF PAYMENT

Registration is only valid upon receipt of the payment. The payment will be in Euro currency: it can be made by credit card online or by bank transfer (see below).

PAYMENT TO BE SETTLED WITHIN THE END OF THE PROPER DEADLINE (please check registration categories and relevant deadlines in the table above).

If you decide to pay by transfer please see details and information below:

ACCOUNT holder: MV Congressi Spa

BANK NAME: INTESA SANPAOLO – AG.Via Gramsci 6A, Parma

BIC/SWIFT code: BCITITMME55

IBAN code: IT35 S030 6912 7431 0000 0005 662

Object: participant’s name, surname and code 2222 clearly indicated on the bank payment.

Please send a photocopy of the processed bank transfer by e-mail: ohejp2022@mvcongressi.it

Please note that MV Congressi Spa will not accept bank charges; bank charges are at the sender’s expense. All unpaid bank charges will be charged upon arrival.

VAT EXEMPTION

Update: Extra EU companies and Institutions with VAT number are not exempt from Italian VAT on conference fee and services . The exemption applies only to the EU companies and institutions who registered their vat number on the internationally recognized Electronic System of VAT data exchange (VIES) – to be checked at the moment of the registration procedure. EU Companies and Institutions that registered their Vat Number on the internationally recognized electronic system of VAT data exchange (VIES) (http://ec.europa.eu/taxation_customs/vies/?locale=en ) are vat exempted in case of EARLY and LATE Registration.

INVOICING

When filling out the registration form we strongly recommend to pay particular attention to the Invoicing page.

Before registering, carefully check who the invoice shall be headed to and make sure you have all relevant information:

header address

vat code  – VAT numbers from Italy begin with IT and are followed by 11 digits (example IT12345678901)

fiscal code (for Italians only)

PO number (if required)

Make sure the invoice details you are going to indicate are the correct ones.

In case of requests for data corrections and/or invoice re-issuing due to wrong data submission, the Organizing Secretariat will apply a fee of € 30 for each new document re-issued, which shall be paid in advanced.

CANCELLATION AND REFUND POLICY FOR REGISTRATION

Cancellation request can only be made in writing to the Organising Secretariat ohejp2022@mvcongressi.it

Refunds will be made after the end of the event, according to the following terms:

– Cancellation received within February 28th 2022: 30% refund.

– Cancellation received after : no refund.

If for reasons beyond the control of the Organisers the Congress is cancelled, registration fees will be refunded following deduction of unavoidable expenses. No refund will be given in case of no-show, regular arrival, unused services, unattended events or early termination of attendance. In case of regular registration and missed participation, the Organising Secretariat will send the conference abstract book upon request of the registered participant. The forwarding of the abstract book will invalidate each claim for reimbursement.

Should the Organisers decide to transform the Congress into a virtual/hybrid event for reasons beyond their control, the same cancellation and refund policy for registrations will be applied.

CANCELLATION OF THE CONGRESS

The congress secretariat reserves the right to cancel the congress, shift venue or change dates in case of “force majeure”. Neither MV Congressi nor the Congress Organising Committee shall be liable for any damage claims.

LIABILITY AND INSURANCE

Registration fees do not include the insurance of participants against personal accidents, sickness and cancellations by any party, theft, loss or damage to personal possessions. Participants are advised to take out adequate personal insurance to cover travel, accommodation, cancellation and personal effects.